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AUTONOMOUSXP

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YOUR CREATIVITY. AI's POWER.

EVENTS REINVENTED.

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February 20 | Chicago, IL 

February 25 | Arlington, VA
February 27 | New York City

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@CONVENE

[R]evolutionizing Events Through AI

The industry’s first hands-on, fully AI-powered workshop designed to transform how you plan, market, and execute events.

 

The AutonomousXP Road Show isn’t just another training session — it’s a movement.

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AutonomousXP is the first fully AI-powered event workshop for the event industry. Designed to demystify and democratize AI, this one-day road show doesn’t just show you what AI can do — it empowers you to make it work for you. By combining cutting-edge AI tools with the irreplaceable ingenuity of human intelligence, you’ll harness the best of both worlds to tackle your real-world challenges.

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Spanning three cities in February 2025, this one-day immersive workshop equips event professionals with real-world AI tools and strategies to elevate every aspect of their work. From logistics to engagement, marketing to execution, you’ll leave with actionable insights, practical deliverables, and a renewed confidence in your ability to innovate.

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What Makes AutonomousXP Unique?

  • AI + Human Brilliance: Experience how AI amplifies human creativity, problem-solving, and strategic thinking — proving that tools are only as powerful as the people using them.

  • AI in Action: Every aspect of the event is powered by AI, showcasing its practical applications from content creation to execution.

  • Hands-On Learning: Roll up your sleeves in interactive workshops and apply AI tools to your specific challenges.

  • Immersive, Personalized Learning: Tailored sessions designed to address your goals, not generic solutions.

  • A Collaborative Environment: Work alongside peers and expert facilitators who guide you step-by-step.

  • Unmatched Approach: This isn’t a webinar, a tutorial, or a lecture. It’s practical, transformative, and game-changing.

Join us for a day where your creativity meets AI’s power. Walk away with the tools, strategies, and confidence to transform your work and elevate your impact.

Workshops

ONE DAY.
LIMITLESS
POSSIBIITIES .

Sessions are designed to empower event professionals with tools, strategies, and confidence to use AI effectively.

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Agenda

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  • 8:30 AM - 9:00 AM | Registration and Continental Breakfast

  • 9:00 AM - 9:30 AM | Opening Session: “Revolutionizing Events with AI”

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  • 9:30 AM - 11:00 AM | Hands-On Morning Workshops

    • AI for Event Strategy and Planning

    • AI for Marketing and Engagement: A Real Life Case Study

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  • 11:15 AM - 12:45 PM | Hands-On Morning Workshops

    • AI for Logistics and Operations

    • AI for Attendee Personalization

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  • 12:45 PM - 1:45 PM | Networking Lunch

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  • 1:45 PM - 3:15 PM | Hands-On Afternoon Workshops

    • AI for ROI Analysis

    • AI for Sponsorship Sales

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  • 3:30 PM - 4:30 PM | Closing Session: “Building the AI-Powered Event of the Future”

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  • 4:30 PM - 6:00 PM | Networking Reception​
     

Please note: this agenda has been created by MAIkey, our AI collaborator, and is subject to change as the AI landscape changes rapidly!

AI FOR EVENT STRATEGY AND PLANNING: EMPOWERING HUMAN BRILLIANCE WITH AI

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Planning exceptional events requires more than logistics—it’s about creating a vision, crafting memorable experiences, and making data-driven decisions. This session dives deep into how AI can amplify your strategic thinking while keeping the human element at the core. Through immersive, hands-on exercises, you’ll discover how AI tools can transform brainstorming, streamline workflows, and optimize resources, empowering you to create events that resonate on every level.

 

Why This Session is Different:
Unlike traditional seminars, this isn’t about passive learning or abstract theory. You’ll roll up your sleeves and actively engage with AI-driven tools to tackle real-world challenges. By working through scenarios relevant to your projects, you’ll leave not just inspired but with actionable insights and practical strategies tailored to your needs.

 

Key Takeaways:

  • Revolutionize Ideation: Explore how AI can supercharge brainstorming, turning scattered ideas into cohesive event strategies.

  • Build Smarter Workflows: Develop a framework to seamlessly integrate AI into your planning processes, saving time and maximizing efficiency.

  • Optimize Decision-Making: Learn how to leverage AI tools to make informed, data-backed choices on everything from venue selection to budget allocation.

  • Take Action Today: Walk away with concrete steps to implement AI in your next project, regardless of your current tech expertise.

AI FOR MARKETING AND ENGAGEMENT: INSIDE THE AUTONONOUSXP CASE STUDY

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Discover how AI took center stage in designing, executing, and optimizing the marketing campaign for the AutonomousXP Road Show. This immersive session pulls back the curtain on a real-life success story, showcasing the tools, strategies, and human ingenuity that turned vision into reality. From audience segmentation to personalized outreach, you’ll see how AI-powered tools not only shaped the campaign but also elevated it to resonate with a highly targeted audience.

 

Why This Session is Different:
This isn’t just a look at what AI can do—it’s an invitation to do it yourself. Attendees will participate in hands-on exercises to explore the very tools that powered this campaign. You’ll leave with practical experience, actionable insights, and real-world applications for your own marketing efforts.

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Key Takeaways:

  • Step Into Success: Explore the AutonomousXP marketing journey and see AI’s tangible impact on audience engagement and campaign design.

  • Master the Tools: Get hands-on with AI platforms to develop tailored messaging, create audience personas, and craft targeted campaigns.

  • Actionable Insights: Leave with practical templates, ready-to-use strategies, and ideas you can immediately implement in your projects.

  • Bridge the Gap: Learn how to harness AI’s power while keeping your voice, creativity, and human brilliance at the forefront.

AI FOR LOGISTICS AND OPERATIONS: SIMPLIFYING COMPEXITY 

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Managing the intricate logistics of an event can feel like juggling too many balls at once—but AI is here to catch them. This session is your gateway to mastering how AI can revolutionize scheduling, resource management, and on-the-fly adjustments. With a hands-on approach, you’ll explore the tools that transform chaos into clarity, empowering you to plan and execute events more efficiently than ever.

 

Why This Session is Different:
Logistics isn’t just about managing resources; it’s about orchestrating experiences. This isn’t a theory-heavy session—it’s a practical workshop where you’ll roll up your sleeves and dive into AI-driven platforms that adapt to real-time challenges, ensuring nothing falls through the cracks.

 

Key Takeaways:

  • Streamline with Confidence: Discover how to use AI to make scheduling and resource management not just manageable but intuitive.

  • Adapt on the Fly: Learn how AI can pivot in real-time to adjust to unexpected changes, ensuring seamless event execution.

  • Hands-On Mastery: Engage, hands-on,  to solve actual logistical scenarios and challenges.

  • Simplify the Complex: Leave with actionable workflows and solutions that save time, reduce stress, and enhance operational efficiency.

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AI FOR ATTENDEE PERSONALIZATION: CRAFTING UNIQUE CONNECTIONS

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Attendee expectations are higher than ever, and generic experiences just won’t cut it. This session dives deep into how AI can help you design hyper-personalized experiences that resonate with each participant. From predicting preferences to fostering meaningful connections, you’ll work hands-on with tools that transform data into unforgettable interactions.

 

Why This Session is Different:
This isn’t just about talking personalization; it’s about doing it. You’ll get your hands on AI platforms that harness attendee data to anticipate needs, refine engagement strategies, and deliver exceptional, tailored experiences.

 

Key Takeaways:

  • Create Wow Moments: Discover how AI-driven tools predict preferences and craft bespoke attendee journeys.

  • Master the Data: Gain practical experience with sentiment analysis and real-time feedback tools to keep your attendees engaged and satisfied.

  • Foster Connections: Learn techniques for leveraging AI to build stronger attendee relationships and encourage networking.

  • Hands-On Design: Walk away with actionable strategies and tools to elevate attendee engagement at your events.

AI FOR ROI ANALYSIS: SHOWCASIG EVENT SUCCESS WITH PRECISION

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In today’s data-driven world, proving the value of your events isn’t optional—it’s essential. This session takes you beyond basic metrics, equipping you with AI-powered tools to track, analyze, and present event ROI like never before. Discover how AI can help you measure attendee engagement, assess success, and create compelling narratives for stakeholders.

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Why This Session is Different:
Most ROI sessions stop at theory. This workshop puts you in the driver’s seat, using AI tools to analyze real-world scenarios and uncover the hidden value of your events. You’ll leave equipped to elevate your storytelling with data-backed insights that resonate.

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Key Takeaways:

  • Master ROI Tracking: Learn how to use AI to measure event performance metrics with precision and accuracy.

  • Analyze Attendee Behavior: Gain hands-on experience interpreting data to understand attendee preferences and engagement.

  • Turn Data into Impact: Develop strategies for transforming raw numbers into compelling stories that demonstrate value to stakeholders.

  • Future-Proof Your Insights: Discover AI tools that evolve with your needs, ensuring you stay ahead in a competitive landscape.

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AI FOR SPONSORSHIP AND EXHIBIT SALES: MAXIMIZING REVENUE

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Transform your approach to sponsorship and exhibit sales with the power of AI. From identifying ideal sponsors and exhibitors to crafting personalized proposals and maximizing revenue streams, this session dives into how AI can revolutionize your sales process. Learn how to streamline outreach, tailor packages, and secure partnerships that deliver real value for all parties involved.

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Why This Session Is Different:
This hands-on workshop goes beyond traditional sales tactics. You’ll actively work with AI tools to develop custom sponsorship and exhibit proposals, analyze potential revenue opportunities, and refine strategies for long-term success. Whether you’re targeting sponsors or exhibitors, you’ll leave equipped to make a lasting impact.

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Key Takeaways:

  • Identify Key Opportunities: Use AI to pinpoint high-value sponsors and exhibitors, uncovering untapped markets and maximizing revenue potential.

  • Create Tailored Packages: Learn how to craft customized sponsorship and exhibit proposals that align with partner goals using AI-driven insights.

  • Deliver Impactful Pitches: Develop winning strategies for presenting value to sponsors and exhibitors, ensuring alignment and commitment.

  • Streamline Processes: Understand how AI tools can simplify outreach, communication, and relationship management for sponsors and exhibitors alike.

OUR INNOVATION CATALYSTS

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CHICAGO, IL
ARLINGTON, VA
NEW YORK CITY
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